How to Write a Cover Letter for a Resume

When you decide to sit down and formulate your resume to hand out to potential employers, one of the most important parts is the cover letter. The difference in getting an interview with a business or company and having your resume ignored is often found in the quality of your cover letter.

How to write a good cover letter for a resume

The following is the basic outline of a cover letter:

Contact Information



City, State, Zip

Phone number

Email address

Current Employer Contact Information

Contact Name/Title



City, State, Zip Code

Phone number


Dear ________: (disregard if you do not have a contact)


The purpose of the body of your cover letter is to let the reader know why you are applying for this job and how your experience will help better their company or business. You want to first off give the person a reason to consider your resume and contact you for an interview.

Paragraphs #1-3

#1 should answer the question “Why is this person wanting to apply for this job?”

#2 should state what you have to offer this potential employer.

#3 should close out your letter thanking the reader for his time and letting them know you are available for an interview.

Complimenting Close

Sincerely, Respectfully Yours, etc.


Hand written for mailed resumes, typed for digital copies and emails.

How to write a cover letter for a resume – Example

Here is an example of how to implement your own information into the above template:

January 16, 2012

Kathryn J. Groover

8869 Run Road

Corinth, Mississippi 78546

Dear Dr. Boynkin:

Please consider me an applicant for the high school drama teacher position that your school system has available. For the past 9 years I have been a been involved in the drama program at St. Lucia High School in Corinth, Mississippi. After St. Lucia had to cut back on budget and close the drama department, I am once again eager for an opportunity to broaden my opportunities as a teacher.

  • As a teacher at St. Lucia, built a structured, enjoyable classroom environment that utilized the state requirements as a framework in assisting each student in finding their fullest potential and experiencing the different venues of self expression.
  • Excellent ability to manage a classroom and meet the rigorous requirements and demanding schedule that comes with being a teacher.
  • Strong ability to formulate the curriculum in a way that meets the needs of all the levels of the students that are in the same classroom, yet encourage each student to be self-expressive and make their own experiences.

A major strength that I would bring to the Corinth School System is my many years of successful experience as a high school drama teacher. I feel that with my strong communication and organizational skills, ability to assimilate new ideas and concepts in students, and the desire I have to see every student become a better person, I would be of great benefit to both your school and your student body.

I look forward to hearing from you in the near future and would welcome the opportunity to have an interview with you and your staff. Thank you for your time and consideration.


Kathryn J. Groover

Mississippi Certified Teacher

Thank-You Letters And Notes

It would be appropriate for you to write thank-you letters and notes to the interviewers and the person who has set up the interview or recommended you for the vacancy. Do write the notes shortly after the interview when the memories are still fresh in various parties  minds. You may send the thank-you letters and notes via post or email.

As far as possible, write a separate note to each interviewer. Call the receptionist if you need to know the spelling of the names and actual titles. Make sure the notes are different in content and personalized for each interviewer. Proof read the thank-you notes a few times to ensure there are no spelling and grammar mistakes before sending them out. If somehow, you only manage to obtain one of the interviewer’s name and contact, write one note attention to that person but request him/her to help extend your appreciation to the other interviewers on your behalf politely.

Keep the thank-you letters and notes simple, short and objective. Do not try to sell yourself all over again. Remember the purpose of the thank-you letters and notes is to stay on the interviewers radar screen and stay ahead of other candidates.

Thank-You Letters And Notes

Format of Thank-You Note

1st paragraph

Say thank you to the interviewer for the opportunity to discuss about the vacancy. Remember to state the date and position.

2nd paragraph

Reiterate your interest in the Company and the position. You may mention your most relevant skills and experiences. Or highlight something you have not mentioned during the interview but would be of interest to the interviewer.

Final paragraph

Say final thank you and let the interviewer know you are looking forward to hearing from the Company soon.

Sample of Thank-You Note to Interviewer

Dear (Salute & Surname or First Name),

Thank you for granting me the opportunity to be interviewed by you and (Salute Surname or First Name) on (Date) for the position of (Job Title). It was a wonderful experience and I greatly appreciated the exchange of information. Please extend my appreciation to (Salute & Surname; or First Name).

I am excited about the prospect to work with a dynamic group of people in (Company) where I can contribute my experience in marketing harnessed during my previous and present employments.

Should you need to clarify some information, please do not hesitate to contact me on my cell phone (list the number). I look forward to hearing from your esteemed organisation soon.

Warm Regards

(Your Name)